Riverview Alumni Association
April 30, 2014
1. Welcome new members and note those in attendance
In attendance: Symenuk, Bob; Booth, MaryLee; Timoruski, Sheila; Mitchell, Don; Wilson, Bev; Wallace, Terry; Mitchell, Jaye
Regrets: Symenuk, Linda; Bruce, Vic; Patterson, George
2. Adoption of Agenda Moved: Mitchell, Don Seconded: Booth, MaryLee That the agenda be accepted as presented. Carried.
3. a. Adoption of the minutes of October 1, 2013 meeting
Moved: Timoruski,Sheila Seconded: Wallace, Terry That the minutes be adopted as read. Carried.
b. Adoption of the minutes of November 15, 2013 e-meeting
Moved: Mitchell, Jaye Seconded: Mitchell, Don That the minutes be adopted as read. Carried.
4. Business arising from the minutes
a. Bev Wilson was appointed new treasurer following the decision of the e-meeting of November 15, 2013
b. Karen Seabrook memorial donation
$100 was donated on Karen’s behalf to the Children’s Ward, Moose Jaw Union Hospital.
c. Alumni Association sign for RVCI office
Terry Wallace talked to Kelly Grass about the RAA sign in RVCI’s office. We don’t know if anything has happened subsequently. Bob Symenuk will check when he is at the school and follow up with Kelly if necessary.
d. South Hill Community Association Contact – chairperson Crystal Froese.
e. South Hill Local Area Planning Committee
Don Mitchell indicated that a final report may be available by the end of May. Bob Symenuk will attend the next meeting, if possible.
Downtown area planning may be coming in the near future as well.
f. RVCI 2013 Graduation – Vic
Vic Bruce is not available, but provided Bob Symenuk with a report. He indicated that a RAA presence (if invited) should continue, but that grads (current and past) are not sufficiently aware of RAA and our purpose. A more visual presence is required for RAA at the school. He indicated a need for more focus on South Hill items and activities.
Some discussion about scholarships followed but it was felt that we need more background information. Bob Symenuk will coordinate the collation of this information for the next meeting.
h. Temple Gardens Reunion – Aug 29, 30, 31, 2014
Some discussion followed about this Reunion. Terry Wallace indicated that Temple Gardens Reunion information and/or links will go to our website ASAP. Tickets are available at John’s Music.
5. New business
a. Financial Report
Bev Wilson submitted the financial report. We currently have $4,037.21 in our chequing account and $8,241.78 in investments at the Bank of Montreal. Bev indicated that some changes in banking fees and procedures may begin to drain a small amount of funds. Minimum balances of $5000 are required to avoid these fees. Bev will look into fees and procedures at other financial institutions.
Don Mitchell indicated his overall displeasure with the coming changes in the banking system, reflecting the views of others present at the meeting.
Moved: Wilson, Bev Seconded: Mitchell, Jaye That the financial report be accepted as presented. Carried.
b. Website update and future status
Terry Wallace provided up-to-date information on the website. He will attempt to keep the site updated more frequently, perhaps once per month to keep things current. Terry suggested that we change the front page. He will forward several options to Board members to vote on the most popular choice. This will be done over the next several days. Members also suggested that we request alumni to inform RAA about upcoming reunions. It was also suggested that any surplus monies from reunions be directed to RAA to manage.
Moved: Mitchell, Jaye; Seconded: Wilson, Bev – That Terry Wallace be authorized to pay the fee to maintain the website with reimbursement to come from RAA funds. Carried.
Terry also reported that last year the advertising more than paid for the website. He has been unable to find a single sponsor for the site, so we are working with individual sponsors once again. At the time of this meeting there are 9 advertising positions available on our front page at a cost of $30 each for the year. At the time of this meeting, 5 of these spaces have been sold, with a possible two additional spaces. If anyone knows of anyone who would like to donate $30 for a space, they should contact Terry Wallace. Any cheques should be made payable to the Riverview Alumni Association and forwarded to Terry Wallace, Box 613, Moose Jaw, SK, S6H 4P4. Receipts will be issued.
Terry also indicated that the site had a meter to count the visits.
c. Next RVCI all years reunion – 2017 (Canada Sesquicentennial) or 2019 (RVCI 60th /Diamond)
Following a great deal of discussion, consensus was reached that the next all years reunion should be the 60th in 2019. No survey of Alumni Association members will be required. However, Terry Wallace will e-mail all members in our database informing them of this decision and requesting that all planned reunions maintain contact with RAA. RAA will support the flow of information through our database and through our website. We will also suggest that any surplus dollars be directed to RAA for management.
d. South Hill Community Association Block Party – June 7, 2014
Bob Symenuk attends the meetings on behalf of RAA. Bob described a rough outline of events for the day: pancake breakfast; bike parade; kids’ activities; Heritage tours; restaurant and business involvement. Chillers will be hosting an evening event. Volunteers may be required and most Board members indicated that they would be available to help.
e. Directors and Directors-at-Large candidates – any candidates?
Bob Symenuk asked if anyone knew of others that may wish to serve on the RAA Board. Some discussion followed about duties and responsibilities.
Moved: Symenuk, Bob; Seconded: Mitchell, Don That MaryLee Booth be appointed Director-at-Large. Carried.
6. Other topics
7. Next meeting
Fall, likely early October, at the call of the chair.
Bob Symenuk moved adjournment.
Submitted to RAA for approval.
Terry Wallace, Secretary, RAA