Riverview Alumni Association
Tuesday, November 17, 2015
7:00 p.m. – 1111 Athabasca St. West
In Attendance: Timoruski, Sheila; Booth, MaryLee; Wallace, Terry; Symenuk, Linda; Symenuk, Bob; Mitchell, Jaye;
Regrets: Bruce, Vic; Patterson, George; Mitchell, Don
1. Adoption of Agenda
Moved: Mitchell,Jaye Seconded: Symenuk,Linda That the Agenda be adopted as read. Carried
2. Adoption of the minutes of April 30, 2015 meeting
Moved: Timoruski, Sheila Seconded: Mitchell,Jaye That the Minutes be adopted as read. Carried
3. Business arising from the minutes
The sign is not yet in place. Don Hand will keep asking Kelly Grass about this. Terry and Bob will keep checking on the status.
b. Alumni Association Scholarships – combination of 25th and 40th amounts.
The 25th and 40th Anniversary scholarships have been combined into a single award – total $635. The Spirit of Youth Award is $410.
c. Data base update – any new additions?
Terry reported that since last April we have 14 new subscribers for the database. We need to examine a more vigorous approach to extend this, new graduates in particular. Perhaps someone can post something on Facebook or LinkedIn? Could RVCI assist with this? Terry will forward information to MaryLee for posting on Facebook in a share capacity in an attempt to attract new subscribers.
d. South of the Bridge Day (SOB) – follow-up and future directions
Bob reported. The event in June worked out well. RAA managed transportation, setting up and taking down of chairs and tables. Discussion centered on the possibility that SHCA (South Hill Community Association) may commit to Moose Jawg and that it may become part of SOB. Crystal Froese will keep us informed.
4. Financial Committee Report
a. Non-profit status and donations to RAA
George commented that unless specified by the donor the funds can be used as the Association wishes in accordance with any articles or bylaws in our organizational documentation. We need to find the guidelines for disbursement of funds. Bev will check. Terry will check. George to check at office. The Board will examine the status of funds as this information is retrieved. All documentation has been submitted to the Ministry of Justice as per requirements.
[Note from Terry Wallace: Upon review of the requirements for non-profit organizations, we are currently operating within the parameters established by the Canada Revenue Agency.]
5. New business
a. Financial Report
Bev reported. The Class of 62 donated excess funds from a reunion held this past summer. John Spice donated $1000 and Ian Hawey donated $35, each requesting a past yearbook. As of November 17, 2016, RAA has $4,587.84 in the chequing account and $8,241.78 in the investment account. These amounts will be affected by decisions made below.
Moved: Mitchell, Jaye Second: Booth, MaryLee That the financial report be accepted as presented. Carried
b. RVCI chair request
Moved: Mitchell,Jaye Second: Timoruski, Sheila That RAA donate $1000 toward the purchase of sideline chairs for the gymnasium at RVCI as per the Athletic Improvement Project information received from RVCI. Carried
c. Class of ’62 donation
Thank you to the class of ’62 who donated $430 excess funds raised at their reunion this past summer. A receipt has been issued.
d. Website updates
Terry is still working on new front page. A sample will be forwarded to all RAA Board members when it is complete. Terry will try to complete this within the next few weeks.
e. Website billing for advertising
Terry will invoice the advertisers once the front page redevelopment has been completed and the website completely updated. The advertising income will provide most of the cost for the annual maintenance of the website.
a. Investment accounts.
Moved: Booth, MaryLee Second: Wilson, Bev That $2000 be transferred from chequing to a GIC investment account. Carried
b. Summer Reunion for Class of ‘76
Sheila indicated that class of 76 is planning for a mini-reunion on June 25, 2016.
The next meeting will be in the Spring at the call of the Chair.
Bev Wilson moved adjournment at 7:58 PM.